C1DA--Enhancements to Radiation Oncology - Minor Design - GVSM VAMC

Subject: C1DA--Enhancements to Radiation Oncology - Minor Design - GVSM VAMC
Solicitation Number: 36C77623R0144
Notice Type: PRESOL
NAICS: 541330
Set-Aside: Service-Disabled Veteran-Owned Small Business
Notice Published: 09-18-23
Response Due: 09-28-23

Agency: Department of Veterans Affairs
Contact: Mica Tacderan, Contract Specialist This email address is being protected from spambots. You need JavaScript enabled to view it. Ph: (216) 447-8300
Office Address: INDEPENDENCE, OH 44131
Place of Performance: G.V. (Sonny) Montgomery VA Medical Center 1500 East Woodrow Wilson Avenue Jackson, MS 39216

Related Notices:
        08-29-23 PRESOL

        09-19-23 PRESOL

Click for official SAM (FBO) notice, additional information, and accompanying attachments

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD FORM (SF) 330 ARCHITECT-ENGINEER QUALIFICATIONS PACKAGES ONLY. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY, NOR REIMBURSE, ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. 1. GENERAL INFORMATION Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC) is seeking sources and intends to award a firm fixed price design contract for Architect-Engineering (A-E) services for the development of complete construction documents, which include working drawings, specifications, and reports, and construction period services for Project # 529-22-703 Enhancement to Radiation Oncology Program Design at the G.V Sonny Montgomery VAMC in Jackson, Mississippi. The A-E Services contract that is anticipated to be awarded will be procured in accordance with the Selection of Architects and Engineers statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation (FAR) subpart 36.6 Architectural and Engineering Services, VA Acquisition Regulation (VAAR) 836.6, and VA Acquisition Manual (VAAM) M836.6 Architect-Engineer Services. In accordance with FAR 36.209, Construction Contracts with Architect-Engineer Firms, no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative. 2. PROJECT INFORMATION This project is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. The NAICS code for this procurement is 541330 Engineering Services and the annual small business size standard is $25.5M. A full design team is required to complete this project. The VA expects to award the anticipated A-E contract in late December 2023. The anticipated period of performance for completion of design is 365 calendar days after notice of award (NOA). The VAAR magnitude of construction is between $10,00,000 and $20,000,000. Please note that the 365-calendar-day period of performance for the design completion begins with the issuance of the NOA and that a notice to proceed (NTP) will not be issued for the completion of a design project. 3. A-E SELECTION PROCESS Firms submitting SF 330s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for evaluation. The selection will be made as follows: SF 330s will be evaluated in accordance with the primary selection criteria as stated in this pre-solicitation notice. These evaluations will determine the most highly qualified firms for this particular requirement. In accordance with FAR 36.602-3(c), at least three of the most highly qualified firms will then be notified of the Government s intent to hold discussions. All firms not invited to participate in discussions will be notified at this time. In accordance with FAR 36.607(b), any requested debriefings of successful and unsuccessful firms will be held after final selection has taken place and will be conducted, to the extent practicable, in accordance with 15.503, 15.506(b) through (f), and 15.507(c). Note that 15.506(d)(2) through (d)(5) do not apply to architect-engineer contracts. Discussions will be held with the most highly qualified firms in the form of written responses. The firms invited to participate in discussions will be notified by email and provided further instructions, including any questions or topics to address. Following the completion of discussions, the firms will be evaluated and ranked based on the primary and (if necessary) secondary selection criteria. The final evaluation and ranking will consider the SF 330 submission for each firm, as well as additional information obtained via discussions. The highest rated firm will be selected to receive the solicitation and engage in negotiations. The solicitation will be issued to the highest rated firm as a Request for Fee Proposal (RFP). All SOW attachments and site-specific documentation will be provided to the highest rated firm with the RFP. A site visit will be authorized during the negotiation process. An award will then be made as long as the negotiation of rates and hours leads to a fair and reasonable determination of the final contract price. If negotiations with the highest rated firm are unsuccessful, the firm will be notified that negotiations have been terminated. Negotiations will then be initiated with the next highest rated firm, and so on until award can be made. 4. SELECTION CRITERIA: Firms responding to this notice will be evaluated and ranked using the primary and secondary selection criteria listed below. The factors are listed in descending order of importance. The evaluation will consider how each factor is addressed and how it is formatted to coincide with the selection criteria. Primary Selection Criteria (listed in descending order of importance): Specialized Experience and Technical Competence (Sections F,G and H): in the design shall be provided for high cost/high tech medical equipment installation, site prep renovations, or upgrades. Project experience should include design and construction of radiotherapy centers, renovation in active clinical spaces, and A-E assessment and architectural schematic design of radiation therapy facilities consistent with all electrical, HVAC, and radiation shielding requirements for phased construction in active medical facilities. Experience in modular materials for addressing smaller spaces should be demonstrated. The project experience should demonstrate knowledge/experience in site security and building reinforcement with respect to vehicular intrusion and hurricane hardening (Category 3 or higher); radiation shielding calculations and structural reinforcement as a result of necessary shielding including experience completing calculations associated with barrier development and type base on area type and limit doses; clinical spaces associated with expansion of key infrastructure and building elements including but not limited to data and telephone upgrading and expansion (data cable, fiber, structured cabling), electrical (distribution design, electrical upgrades, switchgear installation, uninterruptable power systems (UPS), electrical bonding), building management systems/building automation systems (BMS/BAS), HVAC (ducting in restricted/confined spaces), fire alarm and fire sprinkler expansion and installation in specialized spaces, physical security upgrades (card reader installation with fire alarm integration, camera installation expansion on existing systems, adherence to restricted access), duct bank and direct boring operations, installation of linear accelerators and/or similar equipment vaults (structural considerations and slab reinforcement), medical gas tie ins and expansion as necessary (medical air, oxygen and vacuum; area panel installation with tie in to master panel(s) at Central Energy Plant Control Room, Mechanical Shop, and Police Service Command Center(s)); renovation of existing and establishment of new Information technology spaces including but not limited to: work space, help desk, office, computer/sensitive IT equipment storage, secured storage/secured areas. Other specialized experience includes experience in critical path scheduling, fire protection, construction, infection control protocols, energy conservation, transition, and sustainable design practices. Submissions shall include no more and no less than five (5) recent and relevant Government and private experience projects similar in size scope and complexity, and experience with the type of projects/competence above. Relevant is defined as those task requirements identified in the Statement of Work. Recent is defined as services provided within the past 5 (five) years. Each project shall include the following: Project title, location and detailed narrative describing the scope of services provided including the type of work performed by the offeror and its role in the project i.e., prime contract, Teaming Partner, or subcontractor Project Owner, owner s point of contact including telephone number and email address. Services & Deliverables provided under the contract/task order Period of Performance, including start and completion dates Total dollar value of the project Contract number associated with the project. Section G will used to evaluate the prior experience of the prime firm and any key subcontractors working together on the provided relevant projects. The evaluation will also consider narratives addressing the following topics in Section H. Simply re-stating this list in Section H will not be sufficient. The narrative of how the firm addresses each of these will be evaluated. The management approach The coordination of disciplines and subcontractors Quality control procedures, and Familiarity with VA Design Guides/Manuals, Master Specifications, and other applicable standards. Professional Qualifications (Sections C through E): necessary for satisfactory performance of required service. The design firm and A-E on staff representing the project or signing drawings in each discipline must be licensed to practice in any one of the United States of America. If any of the proposed design team holds an active professional license for architect, structural, mechanical, or electrical engineers in Mississippi, we will consider this a strength to this factor. Provide Professional License numbers and/or proof of Licensure. The lead designer in each discipline must be registered but does not have to be registered in the particular state where the project is located. The evaluation shall consider the specific experience (minimum of five (5) years) and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm as full-time employees) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. Team members must demonstrate knowledge in siting, planning, and design of shielded vaults for all radiation therapy equipment including but not limited to Linear accelerators (e.g., Varian, Elekta), Cyberknife, Gamma knife, Tomotherapy (e.g., Radixact and Halcyon), MR-Linac (e.g., ViewRay, Elekta), PET/CT simulators, and MR simulators demonstrated by past performance. Additionally, cancer center design experience and experience with renovation in active facility in which multiple phasing or domino moves are expected for execution. Key positions and disciplines required for this project include but are not limited to: Architect (LEED certified) CADD Technician Estimator Civil Engineer Electrical Engineer Fire Protection Engineer Certified Fire Protection Specialist Mechanical and Plumbing Engineer Project Manager Certified Radiation Specialist/Consultant Information Technology Configuration Linear Accelerator Consultant Quality Assurance Manager Structural Engineer Systems Engineer Mechanical System Commissioning Agent The submission must state the following with regard to the Limitation on Subcontracting: I [signatory authority] ___________________, [company] __________________, certify that the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs by the Small Business Association s Veteran Small Business Certification (VetCert) in compliance of VA Acquisition Regulation (VAAR) 852.219-75. The information provided in sections C through E of SF 330 will be used to evaluate this evaluation factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections. Capacity: Capacity (Section H): The evaluation will consider the firm s ability to meet the schedule of the overall project, as well as the available capacity of key disciplines to perform the work in the required time. Provide the available capacity of key disciplines by providing current project workload, inclusive of all projects awarded by the VA during the previous 12 months and the full potential value of any current indefinite delivery contracts. Offeror shall clearly state their available capacity presenting workload percentages for the key disciplines and/or team members. Also, the offeror must provide the completion percentages and expected completion date for the VA projects awarded in the previous 12 months. The information for this factor shall be provided in Section H of the SF 330. Please ensure the capacity applies toward the team/personnel provided in the SF 330. Past performance: Past performance (section H): Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Past performance will be evaluated for all projects provided in Section F. The Contractor Performance Assessment Rating System (CPARS) database will be reviewed to evaluate the projects that have a CPARS entry. CPARS are not required to be submitted with the SF330 submission. The contract number for the project must be submitted with each project in Section F so CPARS can be reviewed in the database. For any project that does NOT have CPARS data available, a Past Performance Questionnaire (PPQ) is required to be submitted with the SF330. The PPQ should be rated and signed by the evaluator. In the event that a firm does not receive a requested complete PPQ from an evaluator prior to the time for submission, the firm shall submit the partially completed PPQ with Section 1 and the Evaluator Information in Section 2 completed. Ensure a POC is listed with the project title/contract number. The VA will make reasonable attempts to contact the POC upon submission for PPQ completion. Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS. The Government reserves the right to contact any POC listed on a CPARS report or PPQ. Evaluations will consider superior performance ratings on recently completed VA projects as well as the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. If appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services may be evaluated. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF 330 must be completed by the office/branch/individual team member performing the work under this contract. The information for this factor shall be provided in Section H of the SF 330. For PPQs, please utilize the attached PPQ document. Completed PPQs should be incorporated into the SF 330 directly. PPQs should not be submitted to the VHA PCAC directly. Any PPQs will not be counted towards the page limitations for this submission. However, any narratives provided for past performance in Section H will be counted toward the page limit. Knowledge of Locality: Knowledge of the locality (section H): Knowledge of the locality, to include specific knowledge of certain local conditions or project site features, such as geological features, climatic conditions, working with and local construction methods or local laws and regulations. The information for this factor shall be provided in Section H of the SF 330. Note that the intent of this factor is to showcase a firm s understanding of the site and locality, and NOT where the firm is located, how far away the firm/branch office is from the site, and how they would travel to the site. Information related to the firm s location shall instead be provided in Section H under Secondary Selection Criterion Factor 1, Geographic Location. Experience in Solicitation/ Post Award Support Services (section H): to include pre-bid site visits, review requests for information (RFI s) during the solicitation, revising specifications and drawings, consultative services post award including reviews for the 50%, 75% and 100% design documents, and review of drawings and specifications created to provide recommendations pertaining to approval/acceptance of documents. The information for this factor shall be provided in Section H of the SF 330. The information for this factor shall be provided in Section H of the SF 330. Secondary Selection Criterion*: Geographic location. Location of the firm, as measured by the driving distance (miles) between the Offeror s principal business location and the GVSM VAMC, 1500 East. Woodrow Wilson Ave, Jackson, MS. Determination of the mileage will be based on Google Maps (https://www.google.com/maps/dir/). * The secondary selection criterion is used as a tiebreaker, if necessary, in ranking the most highly qualified firms following the completion of discussions. The secondary selection criterion will not be applied when determining a firm s SF 330 submission. 5. SUBMISSION REQUIREMENTS: The below information contains the instructions and format that must be followed for the submission of the SF 330 Statement of Qualifications: Submit ONE (1) SF 330 Statement of Qualifications to Contract Specialist Mica Tacderan at This email address is being protected from spambots. You need JavaScript enabled to view it.. This must include Parts I and II and any applicable attachments. The submission must include the SF 330, Architect-Engineer Qualifications (form is available online at http://www.cfm.va.gov/contract/ae.asp). The SF 330 submission is due by 3:00PM ET on September 28th, 2023. The SF 330 must be submitted in one email and have a file size no larger than 5 MB. No hard copies will be accepted. The subject line of the email must read: SF 330 Submission 36C77623R0144 Enhancement to Radiation Oncology Program Design. The SF 330 submission must not exceed a total of 50 pages. This includes title page, table of contents, and any other relevant information. Any pages submitted by an offeror that exceed the limit will not be considered during the evaluation. Each page must be in Arial size 12 font, single spaced. Part II of the SF 330 and any CPARs or PPQs will NOT count toward the page limitation. A PPQ obtained for another SF 330 submission may be submitted for this project. However, if significant portions of the project have been completed since the PPQ was filled out, a new PPQ should be submitted to accurately assess the project. Firms must include the following information in section B of the SF 330 submission: 1) SAM Unique Entity Identifier 2) Tax ID number 3) Cage code 4) Primary point of contact s email address and phone number All questions must be submitted to This email address is being protected from spambots. You need JavaScript enabled to view it. with the subject line SF 330 Questions - Enhancement to Radiation Oncology Program Design Enhancement to Radiation Oncology Program Design. The cutoff for question submission is 3:00 PM ET on September 15th, 2023. Questions will be answered through modification to the pre-sol notice posted to Contract Opportunities at SAM.gov. This procurement is a 100% set-aside for SDVOSB concerns. Offers received from other than SDVOSBs will not be considered. Offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and visible in the Veteran Small Business Certification (VetCert) database (https://veterans.certify.sba.gov/) at the time of SF 330 submission, written response submission, and award. Failure to be certified in the VetCert database at these times will result in the offeror being deemed ineligible for award. All joint ventures must be SBA certified at the time of SF 330 submission, written response submission, and award and must submit agreements that comply with 13 CFR 128.402 prior to contract award. All prime firms must meet the NAICS code requirement specified in this notice. The Contracting Officer will verify the NAICS code in VetCert. Failure to meet the NAICS code requirement may result in the rejection of the SF 330 submission. SF 330 submissions received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be evaluated. All information must be included in the SF 330 submission package. It is the offeror s responsibility to check the Contract Opportunities website at SAM.gov for any revisions to this announcement prior to submitting their SF 330.