BUY INDIAN SET ASIDE - Elevator PM and Support Services for Pawnee Indian Health Center


Subject: BUY INDIAN SET ASIDE - Elevator PM and Support Services for Pawnee Indian Health Center
Solicitation Number: 246-24-Q-0114
Notice Type: SOLICIT
NAICS: 333921
Set-Aside: Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services)
Notice Published: 05-14-24
Response Due: 05-17-24

Agency: Department of Health and Human Services
Office: INDIAN HEALTH SERVICE
Contact: Amber Chavez This email address is being protected from spambots. You need JavaScript enabled to view it.
Office Address: OKLAHOMA CITY, OK 73114
Place of Performance: Pawnee, OK 74058

Related Notices:
        05-17-24 SOLICIT

        05-14-24 SOLICIT


Click for official SAM (FBO) notice, additional information, and accompanying attachments

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ) # 246-24-Q-0114.Submit only written quotes for this RFQ. This solicitation is 100% BUY INDIAN SET ASIDE. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04. The associated NAICS code is 333921. This RFQ contains five (5) Line Items for a Base plus four option years: CLIN 0001 07/01/2024 06/30/2025 Base Year The contractor shall provide annual and monthly safety inspections and preventative maintenance on the Hydraulic Elevator, TKE TAC20 (Serial Number: EP7538), to include hydraulic evaluations in accordance with the attached statement of work. QTY - 1.00 Unit - EA 0002 07/01/2025 06/30/2026 Option Year 1 The contractor shall provide annual and monthly safety inspections and preventative maintenance on the Hydraulic Elevator, TKE TAC20 (Serial Number: EP7538), to include hydraulic evaluations in accordance with the attached statement of work. QTY - 1.00 Unit - EA **Include cost for Hydraulic Inspection, Contractor shall complete between May and June 2025. 0003 07/01/2026 06/30/2027 Option Year 2 The contractor shall provide annual and monthly safety inspections and preventative maintenance on the Hydraulic Elevator, TKE TAC20 (Serial Number: EP7538), to include hydraulic evaluations in accordance with the attached statement of work. QTY - 1.00 Unit - EA 0004 07/01/2027 06/30/2028 Option Year 3 The contractor shall provide annual and monthly safety inspections and preventative maintenance on the Hydraulic Elevator, TKE TAC20 (Serial Number: EP7538), to include hydraulic evaluations in accordance with the attached statement of work. QTY - 1.00 Unit - EA 0005 07/01/2028 06/30/2029 Option Year 4 The contractor shall provide annual and monthly safety inspections and preventative maintenance on the Hydraulic Elevator, TKE TAC20 (Serial Number: EP7538), to include hydraulic evaluations in accordance with the attached statement of work. QTY - 1.00 Unit - EA PERIOD OF PERFORMANCE: Base Year: 07/01/2024 06/30/2025 Option Year One: 07/01/2025 06/30/2026 Option Year Two: 07/01/2026 06/30/2027 Option Year Three: 07/01/2027 06/30/2028 Option Year Four: 07/01/2028 06/30/2029 Vendor Technical Requirements: The contractor shall provide preventative maintenance inspections along with full maintenance and repair support service in accordance with manufacturer requirements, specifications, guidelines, checklists, revisions and addendum modifications for the existing Hydraulic Elevator (TKE TAC20; Serial Number: EP7538) (1). Support and Maintenance shall be inclusive of, but not limited to: The contractor shall provide an annual safety inspection and service to include hydraulic evaluation. This evaluation shall be completed between May and June of 2025. The contractor shall be certified and technically skilled with proper technical training for providing services to inspect and safety test elevators in accordance with OSHA, state, local, and federal regulations and laws. Emergency Call back service shall be provided on an as needed basis to respond to unscheduled service due to equipment failure. The contractor shall perform services by examining the elevator equipment to ensure optimum operation. Examination, lubrication and adjustments will cover the following components: control and landing positioning systems; signal fixtures; machines, drives, motors, governors, sheaves, and ropes; power units, pumps, valves, and jacks; car and hoist way door operating devices and door protection equipment; load weights, car frames, platforms, and counterweights; all safety mechanisms. Equipment shall be lubricated for smooth and efficient performance. All elevator parts and components shall be adjusted to maximize performance and ensure a safe operation. Technicians shall document and report all findings by issuing a signed receipt record or log of all work performed. This documentation shall to be submitted to the Pawnee Health Center Facility Department after completion of each monthly service performed. Repairs that require additional costs on equipment not listed shall not be performed unless preauthorization arrangements have been made. Submit Quotes no later than:05/17/2024 04:00p.m. CDT to the Following Point of Contact: via Email: This email address is being protected from spambots. You need JavaScript enabled to view it.. Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (NOV 2021) (completed as follows): (a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Lowest Price Technically Acceptable Evaluation Factors: Offers shall be an authorized Hologic representative of reseller. Vendor shall only use Hologic manufacture parts for maintenance and servicing. Submit Indian Economic Enterprise Representation Form To be considered technically acceptable, items must meet the following: The contractor shall schedule monthly elevator service with the facility point of contact. Monthly service shall be completed by the 4th week each month during normal business hours, 8:00 a.m. to 4:30 p.m. The contractor shall report to the Pawnee Indian Health Center Facility Department to sign-in. Contractor shall wear visitor/contractor identification badge at all times during service calls. After hours services shall not be performed unless previous arrangements are made through Facility Department. Arrangements shall include the preauthorization of additional costs if any. (b)Options. The Government will evaluateoffersfor award purposes by adding the total price for alloptionsto the total price for the basic requirement. The Governmentmaydetermine that anofferis unacceptable if theoptionprices are significantly unbalanced. Evaluation ofoptionsshallnot obligate the Government to exercise theoption(s). This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below. Terms and conditions other than those stated will not be accepted. The above pricing is all inclusive. PROVISIONS: The following FAR provisions apply to this solicitation: FAR 52.212-1, Instructions to Offeror- Commercial Items (SEP 2023); FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (FEB 2024) (the offeror should include a completed copy of this provision with their quote). CLAUSES: The following FAR clauses apply to this solicitation: FAR 52.212-4, Contract Terms and Conditions-Commercial Items (NOV 2023); FAR 52.212-5 (FEB 2024), Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (to include the following clauses sited): FAR 52.203-6 Restrictions on Subcontractor Sales to the Government; 52.203-13, Contractor Code of Business Ethics and Conduct; FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.219-8; FAR 52.219-13,; FAR 52.219-28,; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35 Equal Opportunity for Veterans; FAR 52.222-36, Equal Opportunity for Workers with Disabilities; FAR 52.222-37 Employment Reports on Veterans; FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act; FAR 52.222-50, Combating Trafficking in Persons; FAR 52.223-18, Encouraging Contractor Policies to Ban text Messaging While Driving; FAR 52.225-1, Buy American Act--Supplies; FAR 52.225-13, Restriction on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management; FAR 52.222-41,FAR 52.222-43 Fair Labor Standards Act and Service Contract Act Price Adjustment.The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil. Miscellaneous: NO FAX QUOTATIONS ELECTRONIC SUBMISSIONS SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (This email address is being protected from spambots. You need JavaScript enabled to view it.) All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote.