Eye Glass Frames and Prescription Lenses , Indian Health Service, Irene Benn Health Clinic, NV

Subject: Eye Glass Frames and Prescription Lenses , Indian Health Service, Irene Benn Health Clinic, NV
Solicitation Number: RFQ-21-PHX-004
Notice Type: SOLICIT
NAICS: 339115
Set-Aside: Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services)
Notice Published: 02-26-21
Response Due: 03-02-21

Agency: Department of Health and Human Services
Contact: Donovan Conley This email address is being protected from spambots. You need JavaScript enabled to view it. Ph: (602) 364-5174 Fax: (602) 364-5030
Office Address: PHOENIX, AZ 85004
Place of Performance: Moapa, NV 89025

Related Notices:
        02-19-21 SOLICIT

        02-25-21 SOLICIT

Click for official SAM (FBO) notice, additional information, and accompanying attachments

Amendment 002: The purpose of this modification is to answer the questions below. Attachment: Amend 002 A. BPA Terms and Conditions Questions: 1. Section 3.4 b In subsections i. thru iv. denotes the number of frame styles to be on hand at the clinic and our laboratory. Item i. states seventeen (20). Item ii. states thirty-five (20). Item iii. states twenty-two (20) and finally Item iv. states fifteen (15). Are the first three typos?, can you clarify the quantityrequired, please? We amended BPA Terms and Conditions, see attachment Amend 002 A. BPA Terms and Conditions. 2. Section 8 IN this actionis says that the maximum limit for the BPA Call is $14,000. Does this mean that no more than $14,000 in frames/lens packages will be allowed in an entire contract year? Yes, 12-Months Period of Performance. Amendment 001: The purpose of this modification is to extend the offers due date from 02/26/2021 to 03/02/2021 and to the following questions. Change to paragraph (vi), see attachment Amendment 001 to RFQ-21-PHX-004 and changes are in red bold. Attachments: 1. Amendment 001, RFQ-21-PHX-004 2. Amendment 001, Questions and Extend Due Date Offer Eye Glass Frames and Prescription Lenses Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) Place of Performance: Irene Benn Health Clinic, Moapa, NV (i) This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in subpart 12.6 and FAR 13.303 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. The Government will award one firm-fixed price Blank Purchase Agreement resulting from this combined synopsis/solicitation. Best value is expected when utilizing Lowest Price Technical Acceptable procedures in accordance with FAR 15.101-2. (ii) Solicitation number is #RFQ-21-PHX-004 and is issued as a Request for Quotation (RFQ). (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04, Effective 01/19/2021. (iv) This requirement is restricted to Native American Owned Small Businesses and the associated NAICS Code is 339115 with size standard of 1,000 employees. (v) Price Schedule. The Contractor shall provide unit prices for the follow items. Lenses: Single Vision, Bifocal Lined and Progressive, Trifocal Lined and Progressive, Clear, Photochromic, and Transitions, and least two or more option tiers. Frames: Frame prices with at least two or more pricing tiers. Warranty: Explanation of warranties. Lenses: Coatings, Tint, Mirror, Blue Light, Other Services, Standard RX Ranges, and High RXs Provide number of days of delivery after the receipt or order. ______ (vi) The Indian Health Service (IHS), Phoenix Area Office (PAO), Division of Acquisition Management (DAM) intends to procure for Contact Lenses Supplies for 12-months. (vii) Delivery and acceptance terms for this contract award is FOB Destination. Delivery Addresses: Irene Benn Health Clinic, #10 Lincoln Street, Moapa, NV 89025, Attention: Juli Haws Delivery of supplies are 10 days or sooner After Receipt of Order. (viii) Addendum to FAR 52.212-1, Instructions to Offerors Commercial Items (Oct 2018). 1. Adherence to Instructions: Offers, including all required documents, must be submitted to the Contact Specialist, Donovan Conley, to Donovan This email address is being protected from spambots. You need JavaScript enabled to view it.. Please reference section ADDENDUM to FAR 52.212-2 - Evaluations - Commercial Items for additional information about Evaluation factors for this solicitation. Documents must be properly executed and submitted not later than the close of business of the offer due date which is February 26, 2021 at 4:00 PM MST (AZ Time). No questions will be taken after February 26, 2021 12:00 PM MST (AZ Time). Only electronic offers will be accepted and emailed to This email address is being protected from spambots. You need JavaScript enabled to view it.. Any submission of offers after the closing date of the February 26, 2021 at 4:00 PM MST (AZ Time) will not be accepted for consideration. 2. Exceptions to Terms and Conditions: Offerors must clearly identify any exception to solicitation terms and conditions and provide accompanying rationale. 3. Registration in System For Award Management (SAM): In order to be eligible for contract award offerors must be registered in SAM at https://www.sam.gov. Contractor shall submit a full complete PDF copy from SAM.gov showing registration. 4. Quotation Preparations Instructions for Evaluation Factors: Offeror shall provide information as instructed in section (ix) Addendum to FAR 15.212-2, Evaluation Commercial Items. (ix) Addendum to FAR 52.212-2, Evaluation Commercial Item (Oct 2014). a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation as follows: Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors (Lowest Price Technically Acceptable, FAR 15.101-2). All evaluation factors, except price, are evaluated on a Pass/Fail basis. The following factors shall be used to evaluate offers: Factor 1 Delivery Factor 2 Past Performance Factor 3 Price (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. METHOD OF AWARD: This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures. This is a competitive LPTA best value source selection in which technically acceptable is considered the most important factor. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale. In order for an Offeror to be considered for award, the proposal must receive a Pass rating in every non-price factor. Any proposal receiving a rating of Fail in any non-price factor will not be further evaluated. The Government intends to award one (1) contract for this RFQ notice. For the purpose of award, the government shall evaluate offers based on the evaluation factors described below: FACTOR 1 Delivery (Pass/Fail) FACTOR 2 Past Performance (Pass/Fail) FACTOR 3 - Price Evaluation Factors Instructions: Factor 1 Delivery: Offeror shall provide their best number of days for delivery After the Receipt of Order (ARO). Factor 2 Past Performance: Offerors are required to furnish one to three current, or recently completed Federal, State, local government, or private contracts under which you have provided the same or similar services required in this solicitation within the last five (5) years. Provide contact name, date of performance, and point of contact, telephone number, fax number and e-mail address. Past performance will be reviewed to assure that the offeror has relevant and successful performance history. Contractor shall notify all references that have been provided to the IHS for their solicitation and respond within 1 business day of email or telephone contact by the Service Unit. Past Performance reference format: Company Name:___________________________________ Address:__________________________________________ Contact Name:_____________________________________ Contact Telephone No:_______________________________ E-mail Address:_____________________________________ Supplies Provided:___________________________________ Award Date:______________________________________ Award Amount: Base Year/Year 1:_________, Option Year 1/Year 2: ____________ Option Year 2/Year 3: $__________, Option Year 3/Year 4: $______________ Option Year 4/Year 5: $__________, Total Award Amount: $______________ Factor 2 Price: The Government will evaluate the quote to determine the price fair and reasonableness in accordance with FAR 15.404. Offer must be good for 120 calendar days after submission. FOB Destination CONUS (Continental U.S.). Shipping charges shall be included in the purchase cost of the product. Sellers shall deliver the products on their own conveyance to the location listed on the award. Offeror shall submit pricing for all items on the Price Schedule and not submitting pricing for all items will make RFQ non-responsive. If you have any questions concerning the Price Schedule you can email me at This email address is being protected from spambots. You need JavaScript enabled to view it.. (x) Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Oct 2018), with its offer. Provisions: FAR 52.216-1 Type of Contract (Apr 1984), The Government contemplates award of a Firm-Fixed Price award resulting from this solicitation. FAR 52.216-7 Single Award (Oct 1995), The Government will elect to award a single Blanket Purchase Agreement (BPA). FAR 52.217-5 Evaluation of Options (Jul 1990) (xi) FAR 52.212-4 Contract Terms and Conditions Commercial Items (Oct 2018) applies to this acquisition. Addendum to FAR 52.212-4 (g) Invoices. 1. Invoices: Invoices shall be submitted in ARREARS: a. Quarterly [ ] b. Semi-Annually [ ] c. Other [X] After shipment of orders 2. Government Invoice Address: All invoices from the contractor shall be submitted electronically. Invoicing/Billing: Contractor shall establish a recordkeeping system of contractor services provided. Contractor may only bill for purchase of equipment provided to the IHS. At the end of all item shipped, the contractor will submit an invoice for payment. Invoice Requirements and Supporting Documentation: Supporting documentation and invoices must be submitted after product has been shipped out. Changes or corrections shall be submitted by separate invoice. In addition to information required for submission of a proper invoice in accordance with FAR 52.212-4 (g) all invoices must include: Name and address of Contractor Invoice Date Contract Number Date of Supply Order CLIN-Number: Provide Part Number, Description, Unit of Issue, Unit Price, and Total Price FOB Destination, Shipping Cost Included in Price of Product Grand Total Price Electronic Invoicing: All invoices are to be submitted by email to This email address is being protected from spambots. You need JavaScript enabled to view it.. Phoenix Area Office Indian Health Service 40 N. Central Ave., 2 Renaissance Square Suite 512, Financial Management Branch Phoenix, AZ 85044-4424 The contractor shall accept payment for lease or purchase and services rendered under this contract as payment in full. The Contractor shall not bill, charge, collect a deposit from, seek compensation, remuneration, or reimbursement from, or have any recourse against, any person or entity other than the IHS for lease or purchase and services provided pursuant to this contract. It shall be considered fraudulent for the Contractor to bill other third parties for services rendered under this contract. This provision shall survive the termination or ending of the contract. (xii) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -Commercial Items (Jan 2020), see attachment Clauses and Administrative Data. (xiii) Additional attachment for this commercial solicitation and Site Visit. Attachments: Combined Synopsis-Solicitation Attachment A BPA Agreement Attachment B 2021 Tax Exemption Letter (xiv) n/a (xv) RFQs are due by 4:00 PM MST on February 26, 2021. Email the RFQ offers to This email address is being protected from spambots. You need JavaScript enabled to view it.. Questions are due before February 26, 2020 at 12:00 PM MST. Offeror must confirm IHS receipt of their offer(s). You are reminded that representatives from your company SHALL NOT contact any Indian Health Service employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to Donovan Conley Contract Administrator. (xvi) Contract Administrator is Donovan Conley, Contracting Specialist, This email address is being protected from spambots. You need JavaScript enabled to view it.