2021 DoD Warrior Games Lodging/Hotel Support


Subject: 2021 DoD Warrior Games Lodging/Hotel Support
Solicitation Number: W900KK-21-RFI-DWG21
Notice Type: SRCSGT
NAICS: 721110
Notice Published: 02-26-21
Response Due: 03-15-21

Agency: Department of the Army
Office: W6QK ACC-ORLANDO
Contact: Erica N. Numa This email address is being protected from spambots. You need JavaScript enabled to view it. Ph: (407) 384-5427
Office Address: ORLANDO, FL 32826-3224
Place of Performance: Orlando, FL

Related Notices:
        03-05-21 SRCSGT

        03-08-21 SRCSGT

        03-01-21 SRCSGT


Click for official SAM (FBO) notice, additional information, and accompanying attachments

DISCLAIMER: THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. THIS IS NOT A SOLICITATION: INVITATION FOR BID (IFB), REQUEST FOR QUOTE (RFQ) NOR REQUEST FOR PROPOSAL (RFP). THIS NOTICE DOES NOT OBLIGATE THE GOVERNMENT TO AWARD A CONTRACT OR OTHERWISE PAY FOR THE INFORMATION PROVIDED IN RESPONSE. THE GOVERNMENT RESERVES THE RIGHT TO USE INFORMATION PROVIDED BY RESPONDENTS FOR ANY PURPOSE DEEMED NECESSARY AND LEGALLY APPROPRIATE. INFORMATION AND MATERIALS SUBMITTED IN RESPONSE TO THIS REQUEST WILL NOT BE RETURNED. NO PROPRIETARY, CLASSIFIED, CONFIDENTIAL, OR SENSITIVE INFORMATION SHOULD BE INCLUDED IN YOUR RESPONSE. This RFI is issued solely for informational and planning purposes. This RFI does NOT constitute a Solicitation or a promise to issue a solicitation in the future and shall not be construed as a commitment by the United States Government. Solicitations are not available at this time. Requests for a solicitation will not receive a response. This notices does not constitute a commitment by the United States Government to contract for any supply or service whatsoever. All information submitted to this announcement is strictly voluntary; the United States Government will NOT pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the United States Government. Not responding to this RFI does not preclude participation in any future Solicitation, if any is issued. If a solicitation is released, it will be synopsized on the Government-wide Point of Entry website at https://beta.sam.gov. It is the responsibility of the potential offerors to monitor this site for additional information pertaining to this announcement. INTRODUCTION The U.S. Army Contracting Command-Orlando (ACC-ORL) on behalf of the U.S. Army Installation Management Command (IMCOM), as a means of conducting market research; is seeking information on potential sources having an interest and capability to support/provide sufficient lodging in support of the Department of Defense (DoD) 2021 Warrior Games. PROGRAM BACKGROUND The DoD Warrior Games is the annual pinnacle Paralympic style military adaptive sports event for Wounded Warriors of the Military Joint Services and the U.S. Special Operations Command (USSOCOM) who are recovering in their respective Wounded Warrior Care Programs. The purpose of this requirement is to provide Americans with Disability Act (ADA) compliant lodging for Wounded Warrior Athletes during the DoD Warrior Games to be held in Orlando, Florida in September 2021. REQUIRED CAPABILITIES The Government desires a hotel that is less than nine miles from the ESPN Wide World of Sports complex located in Orlando, Florida, with the following capabilities: The venue and hotel rooms must be ADA compliant for approximately 600 physically challenged participants and provide on-site storage for over-sized program issued adaptive sports equipment such as hand cycles and wheelchairs. Provide 534 double occupancy rooms with an 8:00 AM check-in on arrival date and 7:00 PM check-out on departure date. The facility shall include a fitness facility, at least one (1) full on site restaurant, full service room service, and such restaurant shall serve breakfast, lunch and dinner daily. Capability must include 100% of hotel occupants for breakfast and 35% for lunch and dinner. One (1) business center equipped with computers, Fax, and printers. The facility must be accessible to Walt Disney Worlds provided transportation and volunteers. Reception area of approximately 7,450 square feet to accommodate up to 700 guests. Reception area shall accommodate tables, chairs, service areas, government displays, and Army musical entertainment for a reception. An adjacent or nearby room to be used as photo location during the reception. The reception and staging areas must be accessible to event staff 24 hours per day to include an area for security screening of up to 700 personnel. Parking area for staging of up to six coach passenger buses within proximity to, but not directly on, a main street. Loading and unloading area for buses that is ADA accessible from the hotel. The facility must include on-site laundry. Area for nightly social gathering (using current CDC social distancing guidelines and COVID-19 protocols). Meeting room with water stations to accommodate up to 150 personnel throughout the duration of the Warrior Games. Six (6) meeting/team rooms capable of accommodating up to 30 personnel, store small miscellaneous equipment, and has door locks with key accessibility. Ten (10) rooms (suites) for Athletes Classification and Medical Screening. The rooms must be private to allow for discrete discussion of medical information. Five (5) medical treatment rooms for daily medical treatment of athletes. Ten (10) communal shower rooms (ADA Compliant) that provide roll in shower capability and offer shower benches. One (1) Physical Therapy area (existing spa infrastructure) for medical personnel to provide sports massage therapy and physical therapy on-site. One (1) secure temporary storage area for specialized program issued equipment such as air rifles. This area shall have controlled access. One (1) controlled, 24/7 access conference room in a centrally located space that will accommodate 7-14 personnel. Each hotel room shall have no less than 8 mbps bandwidth of internet data usage for the duration of the stay and access to code for the Wi-Fi or internet. One (1) room with 30 chairs, four 6 tables, lighting and power for media training in an area approximately 6,000 square feet to accommodate up to 30 people. Provide pipe and drape in support of the media engagement with the National Press. Hotel rooms shall be available in accordance with the attached Table 1. CAPABILITY STATEMENT Interested parties are requested to respond to this RFI with a capability statement outlining possible technical solutions, capabilities, and critical cost and schedule drivers for the requirement described above. Respondents shall not be obligated to provide the supplies/services described herein and it is understood by the United States Government that the cost estimates provided as a result of this request are best estimates only. RESPONSES REQUESTED All responses from interested parties must include this RFI number, Company Name, physical address, and the Point of Contact for the organization including telephone number and email address. Additional information includes DUNS Number, CAGE Code, as well as small business status under the North American Industry Classification System (NAICS) 721110-Hotels (except Casino Hotels) & Motels. The Small Business Size Standard is $35 Million. The Product Service Code (PSC) is V231-Transportation/Travel/Relocation-Travel/Lodging/Recruitment: Lodging, Hotel/Motel. Respondents are welcome to suggest NAICS codes for use in any future acquisition activities related to this RFI. The Government requests that no proprietary or confidential business data be submitted in response to this notice. The Government reserves the right to use any and all non-proprietary information obtained from this notice in any manner deemed appropriate by the Government. All responses to this RFI shall be submitted electronically (via email) to the Contract Specialist, Erica N. Numa, at This email address is being protected from spambots. You need JavaScript enabled to view it., with a courtesy copy (Cc:) to the technical point of contract, Gregory V. Turner, at This email address is being protected from spambots. You need JavaScript enabled to view it.. File sizes shall not exceed 20MB to ensure delivery. All responses must be received no later than the response due date/time of this announcement. Reference the RFI number in the subject line of the e-mail and on all enclosed documents.