Solicitation Number: 36C24221R0077
Notice Type: SRCSGT
NAICS: 541330
Set-Aside: Service-Disabled Veteran-Owned Small Business
Notice Published: 05-03-21
Response Due: 06-04-21

Agency: Department of Veterans Affairs
Contact: Devan Bertch, Contract Specialist This email address is being protected from spambots. You need JavaScript enabled to view it. Ph: (716) 698-6459
Office Address: ALBANY, NY 12208
Place of Performance: Bath VA Medical Center 76 Veterans Ave, Bath, NY 14810

Click for official SAM (FBO) notice, additional information, and accompanying attachments

Page 4 of 4 This is a Sources Sought Notice for the following services related to the Bath VA Medical Center, Bath, NY project 528A6-21-602 DESIGN REPLACE CHILLERS BUILDING 32. SCOPE This purpose of this project is to prepare plans and specifications to replace two small chillers with one larger unit. One unit serves the first floor and the other serves the second floor. Both units are well past their useful life. The selected A/E will be required to perform a heating and cooling load analysis of the first and second floors of B32 in order to properly size the unit for the building. The unit is to be an air cooled chiller whose basis of design is to be Trane. All newly installed chiller communication systems must be BAC net certified. Finally, the A/E will site the new chiller in as convenient a spot as possible. Because this work will most likely be done during the cooling season, a phasing plan will be required All designs will ensure that the VHA policy for HVAC requirements meets or exceeds current industry code, standards, and requirements. These shall include, but are not limited to, VA Space Planning Specifications, the Interim Memorandum, the American National Standards Institute (ANSI), the Association for the Advancement of Medical Instrumentation, American Society of Heating, Refrigeration and Air Conditioning Engineers in conjunction with the VA Master specifications as outlined in VA Handbook 7610. The design will also be done to ensure that it meets all the requirements and specifications for local, state, and federal building codes. The estimated construction cost for the design must fall within the VA budget. A/E SCOPE OF SERVICES 1. Provide investigative and schematic design services, construction documents including submittals, working drawings, specifications, cost estimates, shop drawing review and construction period services as required to renovate the area. Services will include all Mechanical, Electrical, Plumbing or any other Engineering or Architectural work associated with this project. Final design submission shall include phased drawings of all abatement, demolition, and construction work as required to allow the continuous use, with minimal interruption of services, to all of the associated areas.. Provide an asbestos review during the design as needed. 2. Provide contract specifications utilizing the VA Master Specifications available at www.cfm.va.gov/TIL/. Edited specifications are to be provided to the Bath VAMC electronically by either email or on a CD rom. All edited specifications are to be edited to the specified project and have all impertinent specs and information removed. 3. Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, file plans etc. to provide a complete assessment of the proposed work. 4. Assess the intent and scope of this project and work with the Medical Center staff to develop a final design and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Bath Engineering Service, VA Network 2, or any other government comments. 5. Provide one (1) hard copy set of Architectural E1 (30 x42 ) size working drawings, specifications, and cost estimate at the 30%, 60% and the 90% (red line) review stages. Also, provide one (1) electronic set and provide one (1) set of drawings stamped and signed by an Engineer and /or Architect licensed in the State of New York, specifications, and cost estimates at the final design submissions. Electronic set on CD/DVD, at 100% final stage is to be provided in both PDF and AutoCAD 2019 formats w/ reference files. 6. Project completion of construction documents, including final design, contract drawings, specifications, and cost estimate is to be 120 days from award of contract. 7. Provide a detailed material/labor cost estimate for construction of this project at the 100% review stage. 8. At the 90% document submission phase, bring final construction documents back to site and ensure that the design is complete and construction will to be able to be done, with no/minimal changes required. Complete understanding of design vs. actual site conditions. 9. Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary. 10. Provide a technical review of all project submittals/shop drawings related to the project and provide all required responses to any design/conflict questions encountered in these areas during construction in an expeditious manner. A walk through is required at the end of the construction to provide a punch list of items to ensure the completeness of the construction, both technologically and physically. 11. Provide expeditious responses to all design/conflict questions encountered during the construction phase. 12. Upon completion of the project, provide two (2) sets of stamped Architectural E1 (30 x 42 ) as-built drawings, as well as a complete set in PDF and AutoCAD 2019 formats. EVALUATION CRITERIA The following evaluation criteria will be used during the A/E selection process: 1. Team proposed for this project; 2. Proposed management plan; 3. Previous experience of team proposed for this project; 4. Location and facilities of working offices; 5. Proposed design approach for this project; 6. Project control; 7. Estimating effectiveness; 8 Miscellaneous experience and capabilities; 9. Awards & recommendations; 10. Insurance & litigations. The applicable NAICS code is 541330. This acquisition for design services will be a 100% set aside for service disabled veteran owned small business concern (SDVOSB). All SDVOSBs must be verified by the Office of Small and Disadvantaged Business Utilizations Center for Veterans Enterprise (CVE) through www.vetbiz.gov before award. SDVOSB firms desiring consideration must have a working office located within 300 miles of the Bath, New York city limits and be licensed in New York State. All interested SDVOSB A/E firms are invited to submit Standard Form 330, Architect Engineer Qualifications and for any consultants, on SF 330 Extra Sections E and F. Standard form 330 can be obtained at the following web site: http://www.gsa.gov/portal/forms/download/21DBF5BF7E860FC185256E13005C6AA6 . The estimated construction cost for this project is $100,000.00 to $250,000.00. The NAICS code for this procurement is 541330 and small business size is $16.5 million. Responses must be received by 4:00 PM, June 4, 2021. Electronic submission of SF 330 s is mandatory; email completed SF330 s to This email address is being protected from spambots. You need JavaScript enabled to view it. Subject Line: 36C24221R0077 DESIGN REPLACE CHILLERS BUILDING 32 - SF330