Notice for Architect and Engineering (AE) Services to Support the U.S. Army Corps of Engineers (USACE), South Atlantic Division (SAD), Mobile Districts Planning and Environmental Division for Military, Civil Works, and Support for Others Programs


Subject: Notice for Architect and Engineering (AE) Services to Support the U.S. Army Corps of Engineers (USACE), South Atlantic Division (SAD), Mobile Districts Planning and Environmental Division for Military, Civil Works, and Support for Others Programs
Solicitation Number: W9127819R0110
Notice Type: SOLICIT
NAICS: 541330
Set-Aside: Total Small Business
Notice Published: 05-03-21
Response Due: 02-12-20

Agency: Department of the Army
Office: US ARMY ENGINEER DISTRICT MOBILE
Contact: Janis R. Steiner This email address is being protected from spambots. You need JavaScript enabled to view it. Ph: (251) 694-3871
Office Address: MOBILE, AL 36628-0001
Place of Performance: Mobile, AL 36602


Click for official SAM (FBO) notice, additional information, and accompanying attachments

CONTRACT INFORMATION: The USACE, SAD, Mobile District requires AE Services for its Planning and Environmental Division to Support Military, Civil Works, and Support for Others Programs. The intent is to establish a pool of Multiple Award Task Order Contracts (MATOCs) to provide Master Planning services. This procurement will be conducted in accordance with the AE Brooks Act. The North American Industry Classification System (NAICS) code for this action is 541330. It is open to Small Business AE firms. The Government intends to award three (3) or more contract awards that will utilize a total capacity of $10,000,000 for a term not to exceed five (5) years. A target of three (3) or more will be set-aside for award to small businesses that will share the $10,000,000 of capacity. Work under this contract will be subject to satisfactory negotiation of individual firm fixed price task orders. Rates will be negotiated for each 12-month period of the contract. Task orders will be competed among the MATOCs using a FAR Part 36 type qualifications based selection process. All interested AE firms are cautioned to review the restrictions of FAR Part 9.5 (Organizational and Consultant Conflicts of Interest). Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under their contract via a secure data collection site at http://www.ecmra.mil/. Reporting inputs will be for the labor executed in each Government fiscal year (FY), which runs October 01 through September 30. While inputs may be reported at any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor may direct questions to the help desk at: http://www.ecmra.mil/. PROJECT INFORMATION: AE services to support the Mobile Districts Planning and Environmental Division for Military, Civil Works, and Support for Others Programs will be used for provide project products, analysis, assessments, and studies support which meets the definition of AE Services as defined in 40 U.S.C. 1101 and FAR 2.101. The selected firms must have the capability thru in-house staff or consultants to perform the required Master Planning services. The work for Mobile District Planning and Environmental Division Military and Support for Others Programs is for the preparation of Installation Master Plans/General Plans/Area Development Plans and the preparation of master plans for development and management of military and civil facilities, including natural and cultural resources management planning. These programs benefit various agencies and stakeholders, both military and other Federal agencies. The Mobile District provides Planning and Environmental Master Planning support for customers of the Mobile District, SAD for various Military, Civil, and Federal Agencies that include the Headquarters USACE, Department of Defense, U.S. Air Force, U.S. Army, U.S. Marine Corps. U.S. Army Reserves, U.S. Army National Guard, U.S. Navy, Defense Logistics Agency, Department of Homeland Security, National Institutes of Health, U.S. Environmental Protection Agency, and other U.S. Army Corps of Engineers federal, military, and civil works projects to include Federal, State and Local Governments. AE firms will provide timely and cost effective responses to support the Mobile District Planning and Environmental Division for Military, Civil Works, and Support for Others Programs. Master Planning efforts are for the preparation of Installation Master Plans/General Plans/Area Development Plans and the preparation of master plans for development and management of military and civil facilities, including natural and cultural resources management planning; however, Firms are required to have specialized experience and technical competence in the following supporting areas in order to execute Master Planning efforts to include project development reports: NEPA Documents; Integrated Natural Resource Management Plans; Integrated Cultural Resource Management Plans; Endangered Species Management Plans and Section 7 compliance documentation and studies; Clean Water Act/Clean Air Act/RCRA reporting, recordkeeping, monitoring, documentation and implementing guidance; Encroachment Studies, Noise Studies, Land Acquisition Studies, Sustainable Infrastructure Assessments, Sustainability Studies, Database and Asset Management, Condition Assessments, Facility Assessments and Risk Assessments; Scientific analyses and assessments of biological, chemical, ecological, cultural/historic/ architectural, and archaeological resources at all study and survey levels; terrestrial and underwater, and implementation of their measures; threatened and endangered species inventories and surveys; Invasive species management plan/implementation of control techniques, pest management; Plans/implementation of control techniques, forest management plans and their implementation to include prescribed burn plans; Wetland Restoration Plans and their implementation; Biological evaluations and assessments; Section 7 of the Endangered Species Act consultation assistance; Habitat evaluations; Wetlands delineations identification of current trends, cumulative effects, and projected and uses, including potential use and reuse alternatives; Identification and evaluation of potential impact mitigation measures; Economic evaluations; Coordination with interested Federal, state and local agencies and organizations; Public involvement plans and facilitation of public meetings/workshop/ training; staff augmentation; regulatory compliance; Implementation of environmental audits and field assessments in support of Environmental Management Systems, Environmental Performance Assessment System, and Environmental Compliance Assessment System, development and implementation of Geographic Information Systems, similar technologies and web based program management techniques and training and support activities; Environmental Baseline Survey/Environmental Condition of Property studies; support to real estate activities; including leases, licenses, land acquisitions, and reports of availability, preparation of Findings of Suitability to Transfer and/or Findings of Suitability to Lease, decision documents that incorporate all essential issues; Clean-up Plans, and preparation of risk assessment documentation and deliverables associated with compliance and conformance of regulatory requirements; All aspects of NEPA, compliance and conformance issues; development, management, and implementation of land, natural and cultural resources programs/plans; Plan formulation, and economic and socio-economic analysis; Dredge material testing; Historic, cultural, water quality, and endangered species testing; Wetland delineation/analysis, and wetlands identification; Fish, and wildlife mitigation evaluations; Analysis and documentation for compliance with federal laws such as the National Environmental Policy Act, Clean Water Act, Endangered Species Act, National Historic Preservation Act, Marine Protection Research and Sanctuaries Act, and Clean Air Act; Comprehensive planning services from feasibility studies for both inland and coastal civil works projects, flood risk management, coastal erosion and beach nourishment, shoreline and stream bank erosion protection, shallow and deep draft navigation, and environmental and eco-system habitat restoration; Comprehensive watershed evaluations; Multi-purpose water resources projects; and Perform quality control, quality assurance, technical assistance and technical review of planning and environmental products; perform Quality Control, Quality Assurance, Technical Assistance and Technical Review of planning and environmental products. SELECTION CRITERIA: The source selection factors for this procurement are listed below in descending order of importance. Factors 1 through 6 are primary. Factor 7 is secondary and will only be used as a tie-breaker among technically equal firms. Primary factors will be assigned a rating from outstanding to unsatisfactory, based on the risk to the Government that the Offeror will successfully perform that evaluated factor. An overall rating will also be applied to the proposal submission using the same rating scale. Proposals failing to respond or provide complete information for each factor as required by this solicitation will be determined non-compliant and will be removed from further consideration. After all ratings have been assigned, Offerors will be ranked as Most Highly Qualified, Highly Qualified, and Not Qualified in accordance with EP 715-1-7 Architect-Engineer Contracting In USACE. For purposes of this solicitation, a stand-alone contract or single task order is considered one project. Separating activities performed under a contract or task order will not be considered multiple projects; conversely, combining activities performed under separate contracts or task orders to produce a single project will not be considered. A single task under an Indefinite Delivery Contract (IDC) is considered a project, not an IDC itself. Projects in which the AE Service is not 100% complete will not be evaluated. Factor 1. Professional Qualifications (SF330, Part I, Section E) Part A Resumes of Key Personnel (Section E, Blocks 12 18): Offerors must have, either in-house or through consultants or subcontractors, the disciplines listed below. To demonstrate qualifications, resumes for persons filling these disciplines are to be provided in Section E. Each resume shall not exceed one page in length. All Professional Registrations, Licensures and/or Certifications must state certification numbers and expiration dates (as applicable). In Block 13, the role listed must use the exact same discipline nomenclature as listed below. No individual shall serve in more than one role. The SF330 may be modified in order to meet the Submission Requirements (font size); however, the content of Section E is not to be altered (removal or deletion of required Blocks) and all items within Section E shall be answered completely. Additionally, all Key Personnel must be shown on the organizational chart in Section D. The following disciplines are required: Program Manager The Program Manager is the only discipline permitted and required to demonstrate experience managing programmatic IDCs Project Manager Real Property Master Planner, AICP certification required Landscape Architect Registered Landscape Architect, provide licensure/certification number and date Land Use Planner Biologist/Ecologist/Environmental Scientist Architect - Registered Architect, provide licensure/certification number and date Civil Engineer Professional Engineer, provide licensure/certification number and date Plan Formulator Certified Energy Manager Facilitator Part B Relevant Projects (Section E, Block 19): All Key Personnel are required to have a bachelors degree from an accredited four-year college or university (the accredited college or university is required to be listed on the resume) with a major in the specific field of study and five (5) years of project experience in their discipline demonstrated by projects with scope, magnitude, and complexity comparable to this solicitation. The definition of a project is as noted in Selection Criteria above. Relevant projects are those that reflect experience performing the respective discipline. Relevant Project information should be brief and highlight specific roles and tasks performed by the Key Personnel, Project Type, Scope, and Costs. No more than five projects should be listed for each resume, and each project listed must have been completed within seven (7) years of publication of this solicitation announcement. (Note: The projects provided for this factor may also be used to address Factor 2.) The evaluation of Factor 1 will take into consideration the education and current registration, licensure or certification(s), as applicable, of each person named for each discipline and that persons longevity with the firm named in Block 15. It will also take into consideration the persons relevant project experience provided in Block 19. This factor may be assessed Strengths or Weaknesses, as appropriate. Only the Key Personnel disciplines requested in this solicitation will be evaluated. The basis of evaluation for Factor 1 will be information submitted in Part I, Sections E and G. Factor 2. Specialized Experience and Technical Competence (SF330, Part I, Section F) For Factor 2, Offerors are to demonstrate specialized experience and technical competence which meets the definition of AE Services as defined in 40 U.S.C. 1101 and FAR 2.101. This factor considers specialized experience and technical competence to support the Mobile District Planning and Environmental Division for Military, Civil Works, and Support for Others Programs specific to performing Master Planning services similar to those described above in the paragraph titled Project Information. In Section F Offerors are to submit ten (10) projects that best illustrate the proposed teams qualifications for award of a contract. (Note: The projects provided for Factor 1 may also be used to address this factor, however, not by reference only.) The definition of a project is as noted in Selection Criteria above. For each project use only one page and note the contract or task order number, as applicable. The SF330 may be modified in order to meet the Submission Requirements (font size); however, the content of Section F is not to be altered (removal or deletion of required Blocks) and all items within Section F shall be answered completely. Projects may be Military or Civil emphasis. Seven (7) of the projects submitted shall specifically address the following areas of emphasis and shall be presented in the order listed below: Project 1 Master Plan OR- Installation Development Plan (provide one or the other) Project 2 Area Development Plan Project 3 Project Definition Report/TAB A 1391 Project 4 Vision Plan Project 5 Energy Plan -OR- Climate Change Document (provide one or the other) Project 6 Basic Facility Requirements Document Project 7 Real Property Master Plan NEPA document Additional projects submitted for evaluation are not required to be a particular emphasis area as listed above; however, should emphasize additional master planning capabilities. All projects must have been completed within seven (7) years of publication of this solicitation announcement (see Block 22). At least six (6) of the projects presented must show that the Offeror (the firm submitting the SF330 as the prime contractor), whether as a prime contractor or subcontractor, performed the majority (>50%) of the work on the project. To demonstrate such performance, Offerors shall state the percentage of work they performed. If a proposed subcontractor also worked on the project, state the percentage of work it performed. If an Offeror submits more than six (6) projects, those projects must reflect performance of work by the Offeror, or one or more of its proposed subcontractors. For each such project state the percentage of work performed by the Offeror, and/or the percentage of work performed by each proposed subcontractor. Clearly identify the Project Number (as indicated above), Type and the Offerors role on the project. In Block 24, cost is the total value of the project, not simply the value of the work performed by the Offeror and/or any proposed subcontractor. The Government reserves the right to review any official performance evaluation system of records to inform its source selection decision. When completing Section G, in Block 26, along with the name of key personnel, include the firm with whom the person is or was associated at the time the project was performed. Those firms submitting as Joint Ventures (JV) must follow the same procedures as any other Offeror with the following exception. If the JV (the Offeror) cannot provide at least six (6) projects that demonstrate performance by the JV of 50% or more of a project, as either a prime contractor or subcontractor, the JV may provide projects performed by any partner of the offering JV that reflect performance of 50% or more of a project, as either a prime contractor or subcontractor. Of the projects submitted as prescribed above, relevant projects are those that reflect the specialized experience and technical competence of the Offeror and/or proposed subcontractor(s), as prime contractors or subcontractors, performing services similar to those described above in the paragraph titled Project Information. This factor may be assessed Strengths or Weaknesses, as appropriate. The basis of evaluation for Factor 2 will be information submitted in Part I, Sections F and G. Factor 3. Work Management (SF330, Part I, Section H) In Part I, Section H, the Offeror must demonstrate breadth, knowledge and experience of current Military and Federal agency policies, guidance, and regulations for preparation of all levels of Master Planning products for Military, Civil Works, and Support for Others Programs to include Master Planning NEPA documents. The narrative shall describe knowledge and experience with implementation/preparations of master planning regulations/guidance/general plans, encroachment studies and other land management planning activities. The narrative should specifically discuss knowledge of, and experience with, environmental projects/issues with DoD agencies, Civil Works, other Federal agencies. The narrative shall also describe the Offerors quality management plan, including quality assurance processes, project scheduling, version control management, proactive internal and external communication protocols, and independent submittal review processes in the context of providing services under multiple task orders. This factor may be assessed Strengths or Weaknesses, as appropriate. Factor 4. Past Performance (SF330, Part I, Section H) Offerors shall demonstrate in narrative (or other format) a history of customer satisfaction with the Offeror's quality of work, cost control and scheduling. Past Performance history is not to be limited to information presented in Factor 2. Past performance can be substantiated by presentation of CPARS or PPQ ratings, or customer ratings from other project evaluation systems. Customer excerpts or quotes from prior evaluations for the purposes of substantiating the narrative are not desired. The narrative should describe the corporate approach for maintaining success with customer satisfaction with the Offeror's quality of work, cost control and scheduling. This factor may be assessed Strengths or Weaknesses, as appropriate, with more weight given to successful performance ratings in these three areas on Department of Defense contracts. Factor 5. Capacity to Accomplish the Work (SF330, Part I, Section H) All Small Business Offerors are to clearly demonstrate the capacity to accomplish at least four (4) $125,000 task orders simultaneously. This factor may be assessed Strengths or Weaknesses, as appropriate. Factor 6. Knowledge of Locality (SF330, Part I, Section H) Offerors are to clearly demonstrate their knowledge of the locality of the Mobile Districts AOR. The narrative should describe the any known features that are unusual of unique to Mobile Districts AOR specifically in support of the Planning and Environmental Division for Military, Civil Works, and Support for Others Programs. This factor may be assessed Strengths or Weaknesses, as appropriate. Factor 7. SB and SDB Participation (SF330, Part I, Section H) Offerors shall provide the extent of participation of small businesses, small disadvantaged businesses, historically black colleges and universities, and minority institutions. The participation is to be measures as a percentage of the total anticipated contract effort, regardless of whether the small businesses, small disadvantaged businesses, historically black colleges and universities, or minority institutions are the prime contractor, subcontractor, or joint venture partner; the greater the participation, the greater the consideration. This factor is not to be confused with a formal subcontracting plan. This factor is a secondary criteria and will only be evaluated as a tie-breaker among technically equal firms. Interviews. As required by acquisition regulations, interviews for the purpose of discussing prospective contractor qualifications will be conducted by the AE Evaluation Board (Selection Board). Interviews will be held with those offerors deemed by the Board to be qualified for award. Interviews will be conducted by telephone and will most likely occur the several weeks after the Selection Board convenes. Phone calls and personal visits for the purpose of discussing this solicitation are not allowed. SUBMISSION REQUIREMENTS: Interested AE firms or joint ventures (JVs) with the capabilities to perform this work are invited to submit one (1) complete PDF copy on Compact Disc (CD) or Digital Versatile Disc (DVD) of their SF330 (Architect-Engineer Qualifications) proposal to: DEPARTMENT OF THE ARMY, MOBILE DISTRICT, CORPS OF ENGINEERS, CESAM-EN-TS, Attn: Cheryl Ayler, 109 St. Joseph Street, Mobile, AL 36602. The current edition of the SF330 must be used, and may be obtained from the Government Printing Office or from the following web site: http://www.gsa.gov/portal/forms/download/116486. PDFs shall be compatible with Adobe Acrobat XI or an earlier version. Proposals submitted in a format other than as described above will not be accepted. All Offerors responding to this solicitation MUST identify in the SF330 and label the CD or DVD with their company name, solicitation number, and category for which they are submitting. Proposals not identifying which category they are submitting will be considered UNRESTRICTED for evaluation purposes. Separate proposal responses MUST be submitted for each category in which an Offeror wants consideration. All Offerors, to include JVs, submitting proposals shall obtain a DUNS number. Include the DUNS number in Part I, Section B, Block 5 next to the name of the firm. Additionally, all Offerors, to include JVs, must be registered in the System for Award Management (SAM). For instructions on registering with the SAM, go to https://www.sam.gov/portal/public/SAM/. JVs are to include a fully executed JV Agreement with their proposal at Part II. All fonts shall be at least 12 or larger in Arial (not Arial Narrow) to include text, tables and figures. Pages shall be 8-1/2 inches by 11 inches. The Organization Chart required in Part I, Section D and the Matrix required by Part I, Section G may be presented on a sheet up to 11 inches by 17 inches, each counting as one page respectively. Do not use multi-column formatting. The PDF copy on CD or DVD is to be organized as indicated below. Part I of the SF330 shall not exceed 50 pages, front side only, including tabs, separators and blank sheets, and shall be organized as follows: Tab A SF330, Part I, Sections A, B, C and D. Tab B SF330, Part I, Section E. Tab C SF330, Part I, Section F. Tab D SF330, Part I, Section G. Tab E SF330, Part I, Sections H and I. Part II of the SF330 shall not exceed 30 pages, front side only, including tabs, separators and blank sheets. A Part II is required for each branch office of the Offeror and any subcontractor that will perform a key role under the contract. Part II shall be organized as follows: Tab F SF330, Part II Tab G Joint Venture Agreement (as applicable) (This document does not count against the page limitation for Part II.) OFFERS MUST BE RECEIVED AT THE ADDRESS INDICATED ABOVE NO LATER THAN NOON CENTRAL TIME ON 12 FEBRUARY 2020. The Agency will not accept any offers received after this time and date. To verify your submittal has been delivered, you may email Ms. Cheryl Ayler at: This email address is being protected from spambots. You need JavaScript enabled to view it.. ALL QUESTIONS SHALL BE SUBMITTED VIA THE BIDDER INQUIRY PORTAL IN PROJNET at http://www.projnet.org/projnet. No other means of communication (e-mail, fax, or telephone) will be accepted. Questions should be submitted no later than 22 January 2020, NOON Central Time to allow time for a response. On this date and time the portal will be closed. To submit and review inquiries, firms will need to be current registered users of the ProjNet system. To register, go to the link above, click the BID tab, select BIDDER INQUIRY, select USACE, enter the Bidder Inquiry Key for this solicitation as listed below, and your e-mail address, and then click login. Complete all required information and then click CREATE USER. Verify that information on the next screen is correct and click CONTINUE. From this page you can view all bidder inquiries for this solicitation or add an inquiry. Offerors or Bidders will receive an acknowledgement of their question via e-mail, followed by a response to their question after it has been processed by our team. The Solicitation Number is: W9127819R0110. The Bidder Inquiry Key is: EP2F78-5Y9HJT. Firms are requested to review the Bidder Inquiry Portal for previous questions and responses, prior to submission of a new inquiry on the Portal. CAUTION: Any inquiry submitted and answered within this system will be accessible to view by ALL FIRMS interested in this solicitation. The call center for the ProjNet operates weekdays from 8 AM to 5 PM U.S. Central Time Zone. The telephone number is 1-800-428-HELP.