Z1DA--618-20-205, Centralized Services & Social Distancing COVID *DESIGN-BUILD* This is a Pre-solicitation Notice only; the Solicitation will not be posted for at least 15 days from the date of this notice.
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Project: 618-20-205, Centralized Services & Social Distancing COVID-19 Minneapolis, MN Project Description The purpose of this design-build project is to: Design and construct a central check-in and ancillary service area for Primary Care (4D, 4E, 4F) Clinics at the Minneapolis VAHCS. There is approximately 4,500 SF of the 4th floor area (4B/4C) for an expanded centralized service for all three PACT Primary Care Clinics. The centralized service area for the three clinics will allow for efficiency and flexibility in staff requirements for patient check-in, intake, taking of vitals, blood draw and check-out and better serve patients in direction and wayfinding, wait time for appointments, convenience of appointment and for follow-up treatment and future appointments. The current facility blood draw is landlocked within the hospital basement and is frequently full right from when they open at 6 a.m. Blood Draw s waiting room capacity was reduced from approximately 40 to 20 by the COVID epidemic and immediate rooming and other strategies to accommodate patient load have been ineffective in providing safe social distancing of our patients. We are unable to expand this area without negatively impacting adjacent services. Decentralizing blood draw services would allow for Primary Care patients to have their blood drawn on the 4th floor immediately adjacent to where their appointment will be held. This will achieve success on COVID impact items such as: reduction in patients in the current blood draw waiting room and reduction of patient movement through the facility. They will no longer have to go to the basement for blood draw before going to the 4th floor for their appointment. They can report directly to the 4th floor. This project will add a pneumatic tube to the facility system to efficiently move lab specimens for processing. The creation of a centralized service area will allow the facility to effectively create a triage point for loading each individual waiting room. Daily, upon opening, each clinic will room patients as fast as possible and then allow a specified number of patients into the waiting rooms for the next round of appointments. The central service will help control patient flow and can assist with various tasks that have become delayed within the clinic. These items include intake interviews, taking of vitals, provider questions, re-scheduling appointments, and other items. This support area will achieve COVID impact items such as: detailed control of patient flow, close monitoring of waiting room capacity, separation of patient check-in, and other items. This space should include a combination of reception area, exam/consult rooms, offices, blood draw, public restrooms (if existing is displaced during design), and staff locker rooms (if existing is displaced during design). Design and construct social distancing elements in public waiting rooms throughout the facility. a. The areas of work for this portion of the project are: 1P Mental Health (1000 SF) install social distancing elements. 1R Outpatient Pharmacy (560 SF) install social distancing elements. 2V Surgery Center (1400 SF) install social distancing elements. 2E Eye Clinic (550 SF) install social distancing elements. 2F Specialty Care (1750 SF) install social distancing elements. 3R Pain Center (790 SF) install social distancing elements. 3V GI/Hem Onc (1100 SF) install social distancing elements. 4D Super Clinic (1100 SF) install social distancing elements. This Clinic needs to have the social distancing barriers added to the reception desk; refer to notes in 4E below as well as Attachments regarding Preliminary Layout. 4E Super Clinic (2000 SF) install social distancing elements. There are additional barriers installed at the reception desk; these dividing barriers are to be basis of design for additional work to be performed in Super Clinics 4D and 4F. 4F Super Clinic (2400 SF) install social distancing elements. Additionally, the main reception desk requires the installation of millwork barriers that the facility has already purchased and has in storage onsite. b. This portion of the project will help isolate and minimize potential spread if illness from patients in waiting rooms to each other. The project will modify some of the most recently renovated waiting rooms to provide smaller seating "pods" rather than large open areas. This will be primarily done by using similar elements of millwork, translucent acrylic panels, and clearstory glass. Each area will be designed with items that match the existing clinic finishes. Schedule Award D-Day Notice to Proceed (NTP) Design Initiated D+10 Submit Design QA/QC Plan D+25 35% Submission D+38 35% Review Completed by VAMC D+52 35% Review Meeting D+55 65% Submission D+70 65% Review Completed by VAMC D+80 65% Review Meeting D+83 95% Submission D+100 95% Review Completed by VAMC D+110 95% Review Meeting D+113 100% Submission D+127 100% Review Completed by VAMC D+137 100% Review Meeting D+140 Construction Documents D+150 Construction NTP D+153 Begin Submittals D+153 Construction Completion D+340 VA acceptance D+345 Design Review Deliverables Construction Specifications (1) 35% design review: Provide Table of Contents including all VHA master specification, indicating which specifications will not be included (2) 65% design review: Provide complete list of specifications that will be used on this project and begin editing for project specific requirements. (3) 95% design review: Provide complete edited draft copy of all specification sections. (4) 100% design review: Provide complete edited draft copy of all specification sections for final review (5) Construction Documents: Provide 1 complete set of construction specifications in hard copy, and pdf. Construction Drawings (including submittal log). (1) 35% design review: Provide 2 hard copy size ANSI C, and PDF review sets. Documents shall include site plan, floor plans, structural concepts, and elevations. (2) 65% design review: Provide 2 hard copy size ANSI C, and PDF review sets. Documents shall include site plan, floor plans, developed structural drawings, finish and door schedules, architectural renderings, and elevations. (3) 95% design review: Provide 2 hard copy size ANSI C, and PDF review sets. Documents shall include, at a minimum: site plan, architectural floor plans and details, completed finish and door schedules, elevations, structural plans and details, mechanical electrical, and plumbing. (4) 100% design review: Provide complete edited draft copy of all specification sections for final review (5) Construction Documents: Provide one (1) hard copy size: ANSI E1 and ANSI C complete set of construction drawings. In addition, provide PDF as well as .DWG and RVT (6) Design shall be completed using AutoDesk Revit 2019. See referenced Minneapolis VA BIM Management Plan Worksheet and Minneapolis VA Revit Model Standards V1 for additional requirements and information. (7) All documents of a digital format shall be uploaded to the Submittal Exchange site site access will be provided through the VA.