Liquid Nitrogen

Subject: Liquid Nitrogen
Solicitation Number: FA441822Q0002
Notice Type: SOLICIT
NAICS: 325120
Notice Published: 11-24-21
Response Due: 12-01-21

Agency: Department of the Air Force
Office: FA4418 628 CONS PK
Contact: Brandon Costa This email address is being protected from spambots. You need JavaScript enabled to view it. Ph: (843) 963-3454
Office Address: JOINT BASE CHARLESTON, SC 29404-5021
Place of Performance: Charleston AFB, SC 29404

Related Notices:
        11-12-21 SOLICIT

Click for official SAM (FBO) notice, additional information, and accompanying attachments

AMENDMENT ONE - The purpose of this amendment is to extend the due date for responses from 26 November 2021 to 1 December 2021. COMBINED SYNOPSIS/SOLICITATION RFQ No: FA441822Q0002 Liquid Nitrogen JOINT BASE CHARLESTON (JB CHS) Weapon Station (WS), SC (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested and a written solicitation will not be issued. (ii) FA441822Q0002 is issued as a request for quotation (RFQ). (iii) This RFQ provisions and clauses are those in effect through Federal Acquisition Circular 2021-07 dated 10 September 2021. (iv) This acquisition is being competed unestricted. The associated NAICS code is 325120 with a 1000 employee size standard. (v) A list of line item numbers and items, quantities and units of measure (including options) is provided in RFQ Attachment 1 Price Sheet. (vi) The contractor shall provide weekly deliveries of four (4) full 180L Liquid Nitrogen, Taylor-Wharton Vessel XL-45 or equal dewars and pick up of all empty dewars at the designated drop-off/pick-up location Joint Base Charleston Weapons Station (JB CHS - WS), South Carolina. Liquid nitrogen must be 99.995% purity or better. Vendor must provide proof of purity with each delivery. (vii) The Period of Performance shall consist of one 12-month base period of performance, plus four 12-month options, as follows: Base Year: 19 December 2021 18 December 2022 Option I: 19 December 2022 18 December 2023 Option II: 19 December 2023 18 December 2024 Option III: 19 December 2024 18 December 2025 Option IV: 19 December 2025 18 December 2026 (viii) FAR 52.212-1, Instructions to Offerors Commercial Items applies to this acquisition with the following Addenda; a, Offerors shall utilize RFQ Attachment 1 Price Sheet to submit pricing in response to this RFQ. b, A Firm Fixed Priced Purchase Order is anticipated. c, Offerors must submit to the government a Specification sheet of the dewar type used by the vendor to deliver liquid nitrogen. d, Offerors may submit questions relating to this acquisition to the individual(s) identified in paragraph xvi below. Questions must be submitted no later than 19 November 2021. e, Vendors are advised employees must be able to pass JB CHS security checks in order to obtain permission to provide deliveries to the installation. f, Offerors must submit responses to this RFQ electronically by email to Brandon Costa, Contract Specialist, at This email address is being protected from spambots. You need JavaScript enabled to view it.. (ix) FAR 52.212-2, Evaluation-Commercial Items applies to this acquisition with the following Addenda a, The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. b, The following factors shall be used to evaluate offers in the following relative order of importance: 1, Price 2, Technical Acceptability c, Price The Government will evaluate offers by adding the total price of CLINs for all options to the total price for the basic requirement in order to determine the total quoted price for each offer (Base + 4 option years). Offerors will then be arranged according to price, from lowest priced offer to the highest priced offer. The Government may determine an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). d, Technical Following the price evaluation offers will then be evaluated for Technical Acceptability on a pass/fail: (1) The contractor must demonstrate they have the ability to perform the requirement by submitting a Spec sheet of the dewar used by the vendor, along with filled in RFQ Attachment 1, Price Sheet. e, The Government intends to award a contract to the Lowest Priced Technically Acceptable offer. Should the lowest priced offer pass the technical evaluation, evaluations stop at that point as that offer will represent the best value to the Government. Should the lowest priced offer fail the technical evaluation, evaluations will continue with the next lowest priced offer and continue until an offer passes the technical evaluation or all offers are evaluated. f. The Government intends to award a contract without interchanges with respective offerors. The Government, however, does reserve the right to hold interchanges with one, some, none, or all offerors. (x) All offerors shall include a completed copy of FAR 52.212-3, Offeror Representation and Certifications -- Commercial Item or complete electronic annual representations and certifications at the System for Award Management . (xi) The clause at FAR 52.212-4, Contract Terms and ConditionCommercialItems, applies to this acquisition. (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. The offeror shall comply with the FAR clauses identified at paragraph (b) of the clause as indicated by the Contracting officer by inclusion in the list below;: 52.212-5(b) Clauses (4) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (8) 52.209-6 Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment (12) 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (16) 52.219-8 Utilization of Small Business Concerns (27) 52.222-3 Convict Labor (30) 52.222-26 Equal Opportunity (35) 52.222-50 Combatting Trafficking in Persons (44) 52.223-18 Encouraging contractor Policies to Ban Text Messaging While Driving (48) 52.225-1 Buy American-Supplies (51) 52.225-13 Restrictions on Certain Foreign Purchases (58) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (xiii) The following contract requirements or terms and conditions as determined by the Contracting Officer apply to this acquisition: Clauses included by reference; 252.201-7000 Contracting Officer's Representative. 1991-12 252.203-7000 Requirements Relating to Compensation of Former DoD Officials. 2011-09 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. 2013-09 252.203-7005 Representation Relating to Compensation of Former DoD Officials. 2011-11 252.204-7003 Control of Government Personnel Work Product. 1992-04 252.204-7006 Billing Instructions. 2005-10 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. 2016-05 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. 2021-01 252.211-7003 Item Unique Identification and Valuation. 2016.03 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors. 2018-01 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials. 2014-09 252.223-7008 Prohibition of Hexavalent Chromium. 2013-06 252.225-7001 Buy American and Balance of Payments Program. 2017-12 252.225-7002 Qualifying Country Sources as Subcontractors. 2017-12 252.225-7048 Export-Controlled Items. 2013-06 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. 2018-12 252.232-7010 Levies on Contract Payments. 2006-12 252.232-7017 Accelerating Payments to Small Business Subcontractors- Prohibition on Fees and Consideration. 2020-04 252.243-7001 Pricing of Contract Modifications. 1991-12 252.244-7000 Subcontracts for Commercial Items. 2020-10 52.204-13 System for Award Management Maintenance. 2018-10 52.204-16 Commercial and Government Entity Code Reporting. 2020-08 52.204-18 Commercial and Government Entity Code Maintenance. 2020-08 52.204-22 Alternative Line Item Proposal. 2017-01 52.204-7 System for Award Management. 2018-10 52.212-1 Instructions to Offerors-Commercial Items. 2021-09 52.212-4 Contract Terms and Conditions-Commercial Items. 2018-10 52.212-3 Offeror Representations and Certifications-Commercial Items. 2021-02 52.212-3 Offeror Representations and Certifications-Commercial Items. (Alternate I) 2014-10 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. 2013-12 Clauses included by full text: FAR 52.217-8, Option to Extend Services. The government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the contractor within 15 DAYS before contract expiration. FAR 52.217-9, Option to Extend the Term of the Contract. The Government may extend the term of this contract by written notice to the contractor within 15 DAYS before contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 DAYS before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 MONTHS. 252.232-7006 Wide Area WorkFlow Payment Instructions. 2018-12 (a) Definitions. As used in this clause- "Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization. "Document type" means the type of payment request or receiving report available for creation in Wide Area Work Flow (WAWF). "Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system. "Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall- (1) Have a designated electronic business point of contact in the System for Award Management at; and (2) Be registered to use WAWF at following the step-by-step procedures for self-registration available at this web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at (e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order: (1) Document type. The Contractor shall submit payment requests using the following document type(s): (i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher. (ii) For fixed price line items (A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. COMBO (B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. COMBO (iii) For customary progress payments based on costs incurred, submit a progress payment request. (iv) For performance based payments, submit a performance based payment request. (v) For commercial item financing, submit a commercial item financing request. (2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract. (f) [Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.] (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC N68732 Issue By DoDAAC FA4418 Admin DoDAAC FA4418 Inspect By DoDAAC N/A Ship To Code N/A Ship From Code NA Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) N50467 Accept at Other DoDAAC N/A LPO DoDAAC N50467 DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A (4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable. (5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. Contracting Specialist, Brandon Costa, This email address is being protected from spambots. You need JavaScript enabled to view it. (2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed. (End of clause) 5352.201-9101 Ombudsman (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email: This email address is being protected from spambots. You need JavaScript enabled to view it.. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer. (End of clause) (xiv) This is not a Defense Priorities and Allocations System (DPAS) rated acquisition. (xv) Offers in response to this acquisition are due 1 December 2021, No Later Than 2:30 PM EST. (xvi) Offerors may contact Brandon Costa, Contract Specialist, 843-963-4547 for information regarding this solicitation.