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Subject: Fleet Management System (Software Solution)
Solicitation Number: SJ475487
Notice Type: SRCSGT
NAICS: 518210
Set-Aside: No Set aside used
Notice Published: 04-01-26
Response Due: 04-15-26

Agency: Department of Energy
Office: ENERGY, DEPARTMENT OF
Contact: Stephen Johnston This email address is being protected from spambots. You need JavaScript enabled to view it. Ph: (631) 344-5742
Office Address: Upton, NY 11973
Place of Performance: Upton, NY 11973


Click for official SAM (FBO) notice, additional information, and accompanying attachments

Brookhaven Science Associates, LLC (BSA) is conducting market research to identify qualified vendors capable of providing a cloud-based fleet management system to support the management, compliance, and reporting requirements of a fleet of approximately 600–700 vehicles and equipment assets. The desired solution shall be a Software-as-a-Service (SaaS) platform that provides an integrated, centralized system for fleet operations, including asset management, maintenance and work order tracking, inspections, reporting, and system integration. The system must include, at a minimum, the following capabilities: Centralized asset lifecycle management for vehicles and equipment Work order management and preventive maintenance scheduling (time and mileage-based) Electronic Driver Vehicle Inspection Reports (DVIR) with digital signature capability Native mobile application enabling field users to perform inspections, manage work orders, and upload photos/documentation Real-time reporting and analytics, including maintenance costs, fuel usage, and asset utilization Integration with telematics (GPS-based systems) and fuel management systems Cloud-based architecture with role-based access and real-time data availability This Sources Sought Notice is issued for informational and planning purposes only and does not constitute a solicitation. BSA is not requesting proposals at this time. Interested vendors are invited to submit capability statements demonstrating their ability to meet the requirements described above.